§ 324.110. Daily reports to police.

(a) Method. Licensees must submit every reportable transaction to the police department daily in the following manner:

(1)

Licensees must provide to the police department all reportable transaction information by transferring it from their computer to the automated pawn system via modem using the current version of the automated pawn system interchange file specification. All required records must be transmitted completely and accurately after the close of business each day in accordance with standards and procedures established by the police license inspector. Any transaction that does not meet the automated pawn system interchange file specification must be corrected and resubmitted the next business day. The licensee must display a sign of sufficient size, in a conspicuous place in the premises, which informs all patrons that all transactions are reported to the police department daily.

(b)

Billable transaction fees. Licensees will be charged for each billable transaction reported to the police department:

(1)

If a licensee is unable to successfully transfer the required reports by modem, the licensee must provide the police department, upon request, printed copies of all reportable transactions along with the video tape(s) for that date, by noon the next business day;

(2)

If a problem is determined to be in the licensee's system and is not corrected by the close of the first business day following the failure, the licensee must continue to provide the required reports as detailed in section 324.110 (b)(1), and must be charged a fifty dollar ($50.00) reporting failure penalty, daily, until the error is corrected; or

(3)

If the problem is determined to be outside the licensee's system, the licensee must continue to provide the required reports in section 324.110 (b)(1), and resubmit all such transactions via modem when the problem is corrected.

(4)

If a licensee is unable to capture, digitize or transmit the photographs required in section 324.100 (9), the licensee must immediately take all required photographs with a still camera, cross-reference the photographs to the correct transaction, and make the pictures available to the police department upon request.

(5)

Regardless of the cause or origin of the technical problems that prevented the licensee from uploading their reportable transactions, upon correction of the problem, the licensee shall upload every reportable transaction from every business day the problem had existed.

(6)

Section 324.110(b)(1) through (3) notwithstanding, the police license inspector may, upon presentation of extenuating circumstances, delay implementation of the daily reporting failure penalty. (95-Or-160, § 1, 12-29-95; 97-Or-064, § 2, 7-25-97; 2003-Or-069, §§ 5, 6, 6-20-03)